TTM Managed AI Workspace — Platform Overview

Now Available

Your Workforce Program.
AI-Powered.

Managed AI Workspace — purpose-built for contingent workforce, SOW, and total talent programs. Deployed in 24 hours. No IT project required.

24 hrs

to deploy

$0

IT budget

100%

workforce-specific

The Challenge

AI is the mandate.
Your program is still manual.

01

No AI built for this

Generic AI tools don't understand VMS workflows, co-employment rules, or SOW governance. You'd spend months configuring it — if IT ever approves the project.

02

IT can't help you

Enterprise AI roadmaps are 18+ months out. Workforce programs are last in line. By the time the project launches, your team has lost another year of efficiency.

03

The manual work never stops

Billing reports. Req status emails. Compliance checks. Onboarding follow-ups. Your team runs a complex operation manually, every week, because no one built the tool to do it for them.

The Solution

We built the AI your program
has been waiting for.

TTM Managed AI Workspace is a fully managed, purpose-built AI platform for CW, SOW, and total talent operations — configured for how your program works, from day one.

24 hrs

From contract to live workspace

from $5K/mo

Flat monthly, fully managed

0

IT projects or implementation fees

Purpose-Built for Workforce Programs

Pre-configured for CW, SOW, and total talent. AI agents that understand your VMS, your policies, and program structure — out of the box.

Deployed and Managed by TTM

We set it up, configure your use cases, train your team, and maintain it ongoing. You use it — we run it. No internal AI team required.

Your Private, Isolated Instance

Logically isolated workspace — your data, your policies, your agents. Full audit logging, RBAC, and enterprise-grade security from day one.

Scales With Your Program

Start with 2–3 use cases. Expand to new workflows, teams, and integrations as your program evolves — no new implementation project each time.

Platform Capabilities

Every function your program runs.
Now AI-assisted.

Req Workflow Automation

From intake form to supplier queue — automated. Kickoff scheduling, channel creation, interview coordination, offboarding notifications.

IntakeSchedulingNotifications

Worker Onboarding & Offboarding

Automated ticket creation, first-day supplier communications, equipment tracking, and weekly start reminders — triggered on placement.

LifecycleCommsReminders

Reporting & Analytics

Weekly billing reports auto-generated and distributed. HC dashboards updated in real time. Monthly accruals calculated from rolling billing data.

BillingHeadcountAccruals

SOW Governance & Risk

Real-time contract risk scoring across your SOW portfolio. Budget variance, scope creep, milestone gaps, and compliance flags — before they escalate.

Contract RiskScopeMilestones

Compliance & Co-Employment

Continuous tenure threshold monitoring across all contingent workers. Risk stratification, rotation planning, and automated manager notifications.

TenureRisk ScoringAlerts

Program Policy & Knowledge

Instant answers to policy questions — cited from your program policies, supplier agreement terms, and VMS guidelines. Ask in plain language.

Policy Q&ASSAGuidelines

For Your Team

AI doesn't replace your team.
It makes every person on it more powerful.

The goal isn't to eliminate the people running your program. It's to give each of them capabilities they've never had before — and take back the hours they've been losing to work that shouldn't require a human at all.

The shift

From task executor to program strategist. Same team. Entirely different impact.

Strategic focus

Low-value coordination shifts to AI. Your team spends time on decisions, relationships, and program strategy that actually move things forward.

Time back

Intake emails, status updates, billing summaries — handled. Programs consistently recover 4–8 hours per week per team member on operational work alone.

Instant expertise

Policy citations, compliance guidance, risk analysis — in seconds. Your team answers questions with precision that used to take hours of research to build.

Polished output

Stakeholder reports, supplier communications, and program updates generated with a consistency and quality your team never had the bandwidth to achieve manually.

Deeper insight

Spend patterns, risk trends, supplier performance, and headcount shifts surfaced continuously. Your team makes decisions with data, not intuition alone.

Clear the grind

The Friday morning email pile. The onboarding checklist follow-up. The weekly report assembly. An easy button for every task that consumes time without creating value.

Program Operations

From req open to supplier queue — in seconds.

Hiring manager submits a req → AI triggers the full intake workflow: acknowledgment sent, kickoff call scheduled, dedicated channel created.

Preferred suppliers notified with req brief and intake call scheduling links within minutes — no manual outreach required.

Interview scheduling, feedback reminders, and offboarding notifications auto-triggered throughout the lifecycle.

Eliminates dozens of manual email drafts per req. No missed steps. No dropped balls.

Time Saved

Programs report 3–5 hours per req saved on intake coordination alone.

Worker Lifecycle

Workers start right. Every time. Without chasing anyone.

Issue tracker ticket created automatically on placement — assigned to the HM with a full onboarding checklist and equipment request triggered.

First-day package sent to supplier: location, badge instructions, equipment tracking info, and login credentials for your VMS and timekeeping system.

Weekly reminders every Friday with outstanding items — ensuring Monday starts are never chaotic or under-prepared.

Offboarding triggered automatically: end date, reason, and equipment return instructions at engagement close.

Connects to Your Stack

Works with your issue tracker (ServiceNow, Jira, or similar), VMS (Beeline, Simplify, Fieldglass, or others), and communication tools.

Reporting & Analytics

Reports that write themselves. On time, every time.

Weekly billing report auto-generated every Friday — pulling from your VMS, calculating actuals vs budget, and distributed to your full stakeholder list.

Headcount dashboard updated in real time — starts, ends, and actives by department and worker type. Always current, no manual refresh.

Monthly accruals calculated automatically from 4 weeks of billing data — flagging overages for Finance before month-end close.

HC and spend trends surfaced before leadership asks — so you walk into every meeting prepared, not scrambling.

Typical Impact

4–8 hours per week of reporting time returned to your team.

Program Knowledge

Policy questions answered in seconds. Always cited.

Ask any policy question in plain language — the agent searches your program policy docs, supplier agreement terms, and VMS guidelines instantly.

Every answer is cited — exact policy section, version number, and date. No guessing. No "let me check and get back to you."

State-specific rules cross-referenced automatically — co-employment thresholds, classification rules, and jurisdiction-specific guidance included.

Complete audit trail of every Q&A — supports compliance documentation and audit readiness without manual logging.

Knowledge Sources

Program policy docs · Supplier agreement terms · VMS guidelines · State labor law — all searchable, always current.

Compliance & Risk

Co-employment risk — managed before it becomes a problem.

Continuous monitoring of all contingent workers against co-employment tenure thresholds — automated, not a quarterly spreadsheet review.

Risk stratification across every active worker: Critical, Elevated, and Watch tiers with recommended actions for each individual.

Hiring managers and program team notified automatically as workers approach thresholds — with policy context and pre-populated exception or rotation requests.

Cross-referenced against state-specific co-employment rules and supplier agreement terms — so guidance is specific, not generic.

Why It Matters

Co-employment exposure is your program's biggest legal liability. Most programs catch it too late. This catches it early, every time.

Security & Governance

Enterprise-grade.
Day one.

Your instance is yours alone. Your data never touches another tenant's workspace, is never used to train shared models, and every AI action is logged and auditable.

Logically Isolated Tenant Environment

Your workspace is fully isolated. No data sharing between tenants. Your policies, documents, and program data stay in your instance.

Role-Based Access Control (RBAC)

Granular permissions by user, team, and workspace area. Scoped access for program managers, hiring managers, and finance.

Complete Audit Logging on All AI Actions

Every AI output, tool call, and decision is logged. Full traceability for compliance, legal review, and internal audit.

Human Approval Gates for Sensitive Actions

Configurable approval workflows ensure your team stays in control before the AI acts on high-stakes tasks.

No training on your data SOC 2 aligned TLS 1.3 in transit RAG-grounded responses Encrypted at rest Security review ready

Our Service Model

We build it. We run it. You scale it.

Not a software license — a fully managed service. TTM does the work so you can focus on running your program.

Phase 1 — Setup

Build

Private workspace instance provisioned for your program

Core integrations connected — VMS, communication tools, and HRIS

2–3 priority use cases configured and tested

Knowledge base loaded with your policies and guidelines

User access and permissions configured for your team

Ongoing — Weekly

Run

~4 hrs/week of managed build and support

New use cases developed on your roadmap

Platform monitoring and proactive maintenance

Policy and knowledge base updates as your program evolves

User training and adoption support

Quarterly — Growth

Grow

Use case expansion into new program areas

New team and stakeholder onboarding

Integration depth reviews and optimization

New workflows as your program needs evolve

Quarterly business review with your TTM program lead

You own the outcomes. We own the operations. That's the managed service difference.

The Trial Program

See it working in your program.
In 2 weeks.

A real, working instance configured for your program — evaluate it on your own terms, not on a generic demo.

Private workspace instance — yours alone

Fully isolated environment. Your data, your policies, your team. Not a shared demo.

Up to 5 users during the trial

Include program managers, sourcing leads, or finance contacts — whoever needs to evaluate it.

2–3 custom use cases built for your program

We configure real workflows specific to how your program operates — not generic demos.

~4 hrs/week of build, training & support

TTM provides hands-on support throughout — configuring, training, and iterating with your team.

2

Week Trial

5

Max Users

2–3

Use Cases Built

Then from $5,000/month — flat rate, fully managed. No per-seat pricing, no usage caps.

1

Week 1: Setup & Configure

Instance provisioned, integrations connected, first use cases built and tested with your team.

2

Week 2: Run & Evaluate

Your team uses it on real program work. TTM supports, refines, and adds a third use case based on feedback.

→

Decision Point

Move to full engagement from $5K/month — or walk away. No pressure, no long-term lock-in to start.

Let's Get Started

Ready to see it in
your program?

Book a 30-minute working session. We'll show you exactly what the platform looks like configured for your program — and have your trial ready within a week.

Book a Working Session → Learn More

Questions? hello@totaltalentmindset.com

24 hrs

to deploy

from $5K/mo

fully managed

2 weeks

trial period

0

IT projects needed